FAQ for staff
Question: When shall a report to the Disciplinary Board be made?
Answer: An Examiner who has a grounded suspicion of an attempt at cheating should promptly notify the Vice-Chancellor. The Examiner shall inform the student(s) that a report will be made.
Question: Does the Examiner need to be certain that cheating has occurred in order to file a report?
Answer: A suspicion of cheating is sufficient to file a report. The Examiner does not need to determine whether cheating had occurred prior to filing the report; this is for the Disciplinary Board to decide.
Question: What should be included in the report?
Answer: The report is completed using the existing form. For information on what should be included, please refer to the form and check list for reports.
Question: To what extent is the Examiner required to investigate the incident?
Answer: After a report has been filed, the matter is investigated by the Report Submitter. It is important for the Examiner to remember to attach as much supporting documentation to the report as possible concerning the course and examination.
Question: Where should the report be sent?
Answer: The report should be submitted to the Vice-Chancellor and sent to the Registrar, either by internal mail or e-mail to firstname.lastname@example.org.
Question: What happens after the report?
Answer: The matter is entered into the official register. The student and the Examiner are summoned to the meeting where the matter will be dealt with. In some cases, the invigilator and other involved staff are also summoned. Thereafter, the Report Submitter conducts an investigation which is compiled into a short report and submitted to the Board one week prior to the meeting.
Question: What happens with examination assignments when a report has been submitted to the Disciplinary Board?
Answer: It is always the Examiner who assesses the examination. The Board does not make the decision as to whether an assignment has passed or failed, only whether there has been a disciplinary offence. The Examiner may choose to correct the assignment immediately or wait until after the Board has made a decision.
Question: Who is informed if a student has been suspended?
Answer: According to Swedish law, the principle of public access to official documents applies to almost all documentation, including documents concerning the Disciplinary Board. This means that anyone may request to see documents processed by the Registrar. All records and documentation from the Disciplinary Board can be found there. According to the Higher Education Ordinance, concerned bodies within the university and CSN should be notified of decisions to suspend students.
Question: What can the student do during a suspension period?
Answer: The student may undertake independent studies. He/she may check the course website to see what texts may be read independently during the suspension period and prepare assignments to submit later on. Any components missed due to a suspension may be passed through retakes. Alternatively, the Examiner decides when the next examination session shall take place for lab sessions, written assignments etc.
Question: Is it possible for the suspended student to contact the teacher to get advice and help with his/her studies during the suspension period?
Answer: No, he/she is not allowed to contact the teacher regarding any matter related to the studies.
Question: Is it possible for the suspended student to submit lab reports, exercises, meet for tutorials etc.?
Answer: No, this is not possible. If the student does submit any work, it will not be marked or assessed by the teacher. Nor will the teacher provide any tutoring during the suspension period.
Question: Is a suspended student allowed to take any form of exam?
Answer: No, he/she is not allowed to participate in any form of examination, i.e., any assessment of study performance. This means that the student is not allowed to participate in, for example, exams, labs, home exams, written papers or seminars. Nor is it possible to complete and submit an exam assignment during the period of suspension for correction after the suspension is lifted. However, the student may register for examinations and choose courses that shall take place after the suspension. After the suspension is lifted, the Examiner in question determines whether the student may submit assignments after the fact or if the student shall be referred to the next time the course runs in order to complete it.
Question: Is a suspended student allowed to enter University premises?
Answer: The LiU Card and LiU ID (the central user account) still functions and the student is allowed to enter University premises during a suspension.
Question: What happens after the suspension period?
Answer: If the student requires help in planning her/his studies following the suspension period, the Study Adviser may be of assistance. The Study Adviser is always informed of a decision of suspension. After the suspension is lifted, the Examiner in question determines whether the student may submit assignments after the fact or if the student shall be referred to the next time the course runs in order to complete it.
Question: What obligations does the Examiner have in connection with a disciplinary matter?
• File a report if there are grounds for suspicion of cheating.
• Contact the student to inform them of the report and also the Head of Department.
• Provide information and materials during the investigation.
• Participate in the Board meeting.
• After being notified of a suspension, assist in informing those concerned in the organisation.
Question: What obligations does the Study Advisor have in connection with a disciplinary matter?
• During the investigation, provide information on the study situation and study planning to the Report Submitter.
• Provide information regarding the those concerned within LiU that need to be informed about a suspension, for example, teachers and term coordinators.
• Plan continued studies together with students and also act as support to suspended students.
• When a suspension occurs, act as the LiU representative that the student can turn to for questions and concerns regarding continued studies.
For further questions, you are welcome to contact:
Tel +46 (0)13 285802
Tove Henriksson Jarl
Tel +46 (0)11 363692
Malin Gröndahl Maass
Tel +46 (0)13 281507
(Secretary to the Board)
Tel +46 (0)13 281649
(Secretary to the Board)
Tel +46 (0)13 281801
Last updated: 2020-09-01