FAQ for students
Question: When can a student be reported to the Disciplinary Board?
Answer: An Examiner suspecting an attempt at cheating should file a report to the Disciplinary Board immediately. This may happen following an incident in connection with a written exam, after a control in Urkund or in connection with the teacher marking an exam paper.
Question: How is the student notified if a report has been filed?
Answer: The teacher is obliged to inform the concerned student/s that a report has been or will be filed. When the report is received by the Vice-Chancellor, a letter is sent out to the student with a copy of the report, summons to attend the meeting and a request to submit a written statement.
Question: What happens after the report?
Answer: The matter is entered into the official register. The student is notified of the report and requested to submit a written statement. As part of the statement, the student is given the opportunity to describe what has happened. The Report Submitter of the Disciplinary Board carries out an investigation into what has happened. The basis for the investigation depends on the circumstances of each individual case; it may be a report, student statement, course syllabus, information regarding the examination, the exam paper/assignment in itself, information from Urkund or an Invigilator's report. The student may examine the investigation material approximately one week prior to the meeting.
Question: Is it possible for the reported student to attend the Disciplinary Board meeting?
Answer: A summons to attend the meeting is attached to the notification sent to the student with regard to the report. If the student attends the meeting, it provides an opportunity for the student to give their view of what has happened and for the Board to ask clarifying questions. The student statement always forms part of the basis for the Board's decision. If the student is unable to attend, the statement is part of the assessment together with any remarks that have been voiced by the student in the contact with the Report Submitter.
Question: What can the student do prior to a meeting and a potential suspension?
Answer: The student is welcome to contact the Study Adviser to plan and undertake independent studies during the suspension period, or to plan how to make up any time lost once the suspension period is over.
Question: What can the student do during a suspension period?
Answer: The student may undertake independent studies. The student may check the course website to see what texts may be read independently during the suspension period and prepare assignments to submit later on. Any components missed due to a suspension may be passed through retakes. Alternatively, the Examiner decides when the next examination session shall take place for lab sessions, written assignments etc.
Question: Is it possible for the suspended student to contact the teacher to get advice and help with studies during the suspension period?
Answer: No, the student is not allowed to contact the teacher regarding any matter related to the studies.
Question: Is it possible for the suspended student to submit lab reports, exercises, meet for tutorials etc.?
Answer: No, this is not possible. If the student does submit any work, it will not be marked or assessed by the teacher. Nor will the teacher provide any tutoring during the suspension period.
Question: Is a suspended student allowed to take any form of exam?
Answer: No, the suspended student is not allowed to participate in any form of examination, i.e., any assessment of study performance. This means that the student is not allowed to participate in, for example, exams, labs, take-home exams, written assignments or seminars. However, the student may register for examinations and choose courses that take place after the suspension.
Question: Will it appear in the degree/course certificates or transcripts that a student was suspended during the study period?
Answer: When a student is suspended, a technical block is entered into the study administration system Ladok, which prevents the submission of any results or registrations. The suspension is visible in Ladok but not in the certificate of enrolment or in certificates accessed via the Student Portal.Degree/course certificates will never show that a student has been suspended.
Question: What happens after the suspension period?
Answer: If the student requires help in planning their studies following the suspension period, the Study Adviser may be of assistance. The Study Adviser is always informed of a decision to suspend a student.
Question: Who knows that a student has been suspended?
Answer: According to Swedish law, the principle of public access to official documents applies to almost all documentation, including documents concerning the Disciplinary Board. This means that anyone may request to see documents processed by the Registrar. Public access applies to minutes and any other documents from the Disciplinary Board. According to the Higher Education Ordinance, concerned bodies within the university and CSN should be notified of decisions to suspend students.
Question: What happens to the student aid during the suspension period?
Answer: The suspended student is not entitled to student aid during the period of suspension. Immediately after the meeting, CSN is notified of the suspension. To avoid any problems regarding undue payments of student aid, it is recommended that the student contacts CSN if they have been suspended.
Question: Is a suspended student allowed to enter University premises?
Answer: The LiU Card and LiU ID (the central user account) still function and the student is allowed to enter University premises during a suspension.
Question: Is it possible to register for examinations during a period of suspension?
Answer: It is possible to register for examinations to be held when the period of suspension has come to an end. However, it is not possible to register and sit for exams held during the period of suspension.
Question: Is it possible to register for courses during a period of suspension?
Answer: It is not possible to register for courses during the suspension period. However, it is possible to apply or register for new courses that shall start after the suspension period.
Question: To whom may a student turn for support when a report has been filed to the Disciplinary Board?
Answer: The Report Submitter/person investigating the matter in the Board can provide more information regarding what happens in the case of a report and potential suspension. The student may also turn to the Study Adviser for guidance on how to plan continuing studies. It is also possible to contact the Student Union and/or the Student Health Care Centre for support.
For further questions, you are welcome to contact:
Tel +46 (0)13 285802
Tove Henriksson Jarl
Tel +46 (0)11 363692
Malin Gröndahl Maass
Tel +46 (0)13 281507
(Secretary to the Board)
Tel +46 (0)13 281649
(Secretary to the Board)
Tel +46 (0)13 281801
Last updated: 2020-09-01