(Updated 2020-06-05 09:00)
Guidelines and procedures for the exams in an examination hall that are reconfigured to distance exams
The decision from 22 April that exams can take place in digital form remains in force until the start of the autumn term (during the period 29 May-31 Aug). The text of the official decision is linked below.
✔️ Distance mode at LiU will remain in force until the start of the autumn term. The resit period (omtenta-p) at the Faculty of Science and Engineering in August is considered to be part of the spring term 2020, and the guidelines state that exams and resits are to be carried out remotely as far as possible.
✔️ The guidelines apply for the exams planned to be held in an examination hall that are now carried out remotely. The guidelines make it clear that exams taken in an examination hall (written exams in an examination hall, computer exams, preparatory written work and equivalent), digital exams taken in WISEflow, and exams taken in an examination hall arranged by the Faculty of Science and Engineering have temporarily been replaced by written exercises at home.
✔️ Registration for an exam is normally carried out in the Student Portal or in the LiU app at least 10 days before the exam. It is not possible to post-register for an exam.
✔️ Priority is to be given to the use of premises for exams that it is not possible, or that it is unsuitable, to carry out remotely or using digital methods. For examinations on LiU premises physical distancing must be applied by all. This means that no more than half of the available area of the premises may be used, and that there must be a distance of two meters between people.
✔️ If you have the right to additional support, this is to be specified when registering.
✔️ An exam is to be carried out individually and collaboration with others is not permitted.
✔️ An examiner may issue instructions for an exam with details of permitted technical aids (if any). Such instructions must be published at least five working days before the exam. If no instructions are given, all technical aids are permitted.
✔️ Unless otherwise specified by the examiner, the exam will be made available in the digital course room (such as Lisam or WISEFlow) at the start of the ordinary exam time. Information about the course room or equivalent that is to be used must have been published at least five working days before the exam.
✔️ Submit your exam answers in the course room specified. If unforeseen events occur that prevent the exam answers being submitted within the exam time, the exam answers must immediately be submitted following instructions given by the examiner.
✔️ If the exam requires answers in the form of mathematical or chemical formulae, drawings or other non-text material, you can photograph, scan or document the answers by another method and submit them in the course room specified. It is your responsibility to ensure that the material submitted is in a readable form.
✔️ An examiner or an on-call teacher will be available for questions by telephone (or by email or a chat function) during the complete exam.
✔️ It is not possible to guarantee that exams are marked anonymously.
✔️ Note that exams in Lisam are available solely in the course room for the current course instance. Students from previous course instances who have registered for the exam will be added to the course room for the current course instance. Students from previous course instances are encouraged to check that they have access to the course room for the current course instance at least two working days before the exam. If in doubt, contact the examiner.
- Guidelines and procedures come into effect on 15 May and apply to all exams held in the period 29 May-31 August.
- New guidelines for the gradual return to on-campus operations. The final date of validity of the decision is 31 October.
- General information about the situation with respect to the coronavirus: Coronavirus - measures taken by LiU.
- For more general questions: FAQ for students
- General questions relating to the coronavirus and how it affects LiU: firstname.lastname@example.org.
Below the regular information regarding examination at Linköping University follows, i e when the university is not in a distance mode.
Examinations assessment of your achievement have different forms, e.g. laboratory work, written exercises, essays, oral, and written or digital examinations. The form of examination is stated in the syllabus of your course.
The instructions of the supervisor must be absolutely obeyed while the examination is in progress. Each examinee must obey the supervisor's instructions and submit to various control measures that the supervisor may deem necessary due to these regulations.
It is obligatory to sign up in advance for a scheduled examination. The deadline to sign up is 10 days before the examination date. Discrepancies can occur and it is important that you check the deadline. You sign up via the Student portal or the LiU-app. Please note that prior to a digital examination, you must register to be guaranteed a seat.
Exams between 1 February and 31 August (every year) will be published in the Student Portal on 20 December. Exams between 1 September and 31 January (every year) will be published in the Student Portal 20 April. The registration period usually opens 30 days prior to the exam.
To be able to sign up for an examination you need access to the Internet and a LiU-ID (student account).
No later than four days prior to the exam date, information on location, time and other important information will be posted in the Student Portal. You will also receive an e-mail notification to your student e-mail address. You can also find the exam location under Rooms in the Student Portal. Maps are available to help you locate where the exam is scheduled.
It is very important that you cancel your registration for the examination if you cannot participate. To avoid high costs for locations, supervisors and material the cancelation must be done at the latest on the last registration day, normally 10 days before the examination. Please cancel the registration even if the deadline has passed. Even though the costs already incurred, resources can be redistributed.
At LiU examinations are not signed by the examinee with name and personal identity number. During the examination, each student is given an AID number (anonymous identity number) which replaces the student’s signature (name and personal identity number) on the examination.
The examination begins at exactly the time stated. LiU-card or identification must be presented to the supervisor when entering the examination room. Be there on time, at least 15 minutes before start. If you are registered for the exam and you arrive after the examination has started, you will have to wait outside the examination room 30 minutes before you are allowed to enter. If you are non-registered, you can still go to the examination room and have the possibility to sign up on a "List for non-registered". The list is placed outside the exam room 30 minutes before the exam starts. A non-registered student must always wait 30 minutes outside the exam room after the examination has started before entering the exam room is possible. The seats available are to be filled by the names on the waiting list and a supervisor will notify if you will get a place in the exam room after 30 minutes of the exam time have passed. Please note that this procedure only applies to a written examination, not a digital examination.
If you arrive later than 30 minutes after the start of the examination, you do not have the right to participate.
It is absolutely necessary that you follow the instructions given by the supervisor regarding the examination room and seating arrangements. Also respect the instructions regarding belongings such as coats and bags and the consumption of food and drinks.
You must bring a valid photo ID with you during the exam. If identification cannot be done, the exam may not be assessed. You should bring your LiU-card with you to facilitate attendance registration. Please note that all LiU-cards apply as valid ID-card so always bring your LiU-card with you, regardless of whether you have a new or old LiU-card. To facilitate the ID-control you can also bring some other valid ID-card with you. The LiU-card is also used when AID number is handed out to you (this is done after you are seated), when the supervisors registers you and when you hand in the exam.
It is your responsibility to bring only permitted equipment to the examination. The examination supervisor will control that you follow the rules for equipment. If uncertainties should arise or if you have made notes in tables or formulas, the teacher on duty will be contacted.
The following equipment is not permitted at the examination seat:
- mobile phone (must be turned off and placed in your bag/coat or left at home)
- computer/tablet (except for digital exams)
Please note that Linköping University is not responsible for lost or stolen valuables. During the examination no contact between you and other examinee is allowed. Only in exceptional cases it may be allowed to borrow equipment or writing material from another examinee and the examination supervisor will then act as an intermediary.
Before the exam
For a digital exam, you write the exam on your own computer where you have installed the WISEflow software with the secure FLOWlock browser. You are allowed to bring your own mouse and keyboard.
You must register to a digital exam, you will not be able to do it otherwise. You also need to download and install a software called FLOWlock Browser on your computer. To do this, log in with Edugain and your LiU-ID. In the system you click on your name, and on the "system requirements" tab where there is a download link for the program. There is an option to book a guest computer by filling out the form in the Student Portal before the last day of registration for the exam.
To be guaranteed a guest computer, you must book one before the last day of registration. If you are registered for the exam but haven’t booked a computer, you can still go to the exam hall and inform one of the supervisors that you want to use a guest computer. You will then need to write down your name and the education code on the exam on a specified list. However, you will have to wait 30 minutes before you are let in, and you will only be let in and granted a guest computer if the supervisors at the exam assess that it is possible to lend you a guest computer.
To be able to take a digital examination you need to have access to the wireless network Eduroam. You can activate Eduroam in MinIT at one time and once it is done you will be automatically logged in every time you receive coverage of an Eduroam network.
As a student, you are responsible for ensuring that the installation is done well in advance of your digital examination, that you have tried a Demo flow in WISEflow and that your connection to the Eduroam wireless network works.
During the exam
You are responsible for connecting your computer or loan computer. You sit down in your designated seat, plug in and start your computer. Then log in to WISEflow where you look up and select the current examination time. As you do that, FLOWlock automatically starts up.
When the examination starts, you get a special password from the examination guard. You read the questions and write the answers via FLOWlock, where you can also access any digital extra material. When you are done, submit the exam with the help of an examination guard and log out.
After the exam
When the exam is corrected, the student can log into WISEflow from home and see their answers as well as the teacher's assessment, provided the flow permits that.
Before the exam
For a computer/computer-aided exam, you write the exam in an existing computer lab at LiU. Ensure you have your LiU-ID and password, and that it works to log in at the university’s computer labs. In case of a problem, contact email@example.com or 013-28 58 98.
During the exam
When instructed to do so by the examination supervisor, log in using your LiU-ID. If you are writing your examination anonymously, or are unregistered or have had help registering for the examination, you must take your examination anonymously. In these cases, a box appears where you enter your AID (anonymous ID) number, which is handed out by the examination guard. After log-in, a folder opens, containing the files you will need for the examination. The folder can also be reached with the shortcut “Exam workspace”, which is located on the desktop. Follow the examination guards instructions, to complete your examination. When you are finished, move the files you want to submit to “Exam hand in”, which is located on the desktop. Remember to log out of the computer.
After the examination
When the teacher has finished marking the examinations, you will receive your results by email. If you have questions about your exam, contact the examiner or the department responsible for your examination.
Only paper and forms supplied by the University are allowed. Each sheet of paper must contain: your AID number, date of examination, course code, education code and module. Each question must always begin on a new page. Other examinations follow the instructions given by the teacher or examination supervisors in charge.
You are not allowed to leave the examination seat during the first 60 minutes of the examination. This applies to both toilet breaks and when you want to hand in the examination. If you need a toilet break you have to register the break to a supervisor and follow the instructions given. Break for smoking during an exam is not allowed accordning to decision DNR LIU-2016-00433.
The examination supervisor will notify you of the remaining time, ten minutes before the end of the total examination period. You must stop writing at the set time. If you do not stop writing on time the supervisor will mark the exam as a late hand in and time and reason will be noted. The examiner will decide if your exam will be assessed. You are responsible for marking the pages you hand in with the correct identification information (AID number, education code, module and date) and sheet numbers before the examination time has ended. When you use a cover page, make sure that you state the total number of sheets that you have used for answers. Always complete and hand in the cover page, even if you have no attachments to hand in.
When examinations collide the Exam Service Office can offer you to do both the exams at the same time. Please note that this is not possible at digital exams. You must be registered on both exams and both examiners must by email to firstname.lastname@example.org approve that you take both exams. You will not have access to both exams at the same time, you must submit one exam before you can start with the other one and the ordinary times for handing in the exams applies.
Please let the Exam Service Office know how you chose to proceed no later than 10 days prior to the exam.
In case of a fire alarm it is absolutely necessary that you follow the instructions given by the examination supervisor. When the fire alarm is set off the examination room must be evacuated. Most probably the examination cannot continue. The examination supervisor contacts the teacher in charge and the examiner decides how the examination should be handled and he or she is also responsible for organizing a possible re-sit if necessary.
As the consequences of not following the rules are very serious, it is important that you read the information below and follow the rules regarding examinations.
There are many different types of examinations, not only written and digital examinations but also laboratory work/assignments, group work, programming assignments, projects, essays, exercises, home exams. Practically all information is given on web pages and almost nothing as printed handouts. If you cannot find the information, ask where to find it!
Examples: If you are allowed to bring a book with mathematical formulas and tables to a written exam you are not allowed to have your own written notes in the book unless it explicitly says so. If you have such notes in the book it is considered cheating and will be reported to the Disciplinary Board.
If the instructions say that it is an individual assignment you have to do it on your own. Using another student's lab report is considered cheating and will be reported to the Disciplinary Board.
The same rule applies for lab assignments where the work is usually done in a group of two. The group should do the assignment on their own. When it comes to reports, projects, essays, any written or programming assignments (even if it is only a small home assignment) where you use references from books, articles or websites, it is very important that you always give references both in the text and in a reference list. And not only text but pictures, charts, and tables also. A teacher can use special search programmes which compare and find similarities in both text material as well as computer programming.
Please remember it is your responsibility to know the rules and follow them. If a teacher finds out that you have broken any of the rules regarding examination, you will be reported to the Disciplinary Board and may be suspended from studies at Linköping University. Claiming that you did not know the rules and regulations, that you are new to this country or that it is different in your own country, is no excuse. Again, it is your responsibility to know the rules and follow them.
According to chapter 10 in the Higher Education Ordinance, disciplinary measures can be used against a student who:
1. Use forbidden aids and equipment, or in any other way, purposely acts misleadingly during the examination or the assessment of a study achievement.
2. Cause disturbance, prevents teaching, examinations or other University related activity from taking place.
If the student is suspected of cheating, the examination supervisor will intervene. The examination supervisor continously checks the corridors and toilets for material that may belong to the examination.
When an examinee is suspected of attempting to deceive, the examination supervisor will make a report to the teacher on duty. The examination supervisor also leaves a report to the Examination Service Office. The examinator contacts the student as soon as possible after the examination date to inform of the progress of the reporting.
Suspicion of attempt to deceive is reported to the Vice-Chancellor and the case is handled in the Disciplinary Committee. The members of the Disciplinary Committee are the Vice-Chancellor, a legal expert, a teacher representative and two student representatives.
Possible disciplinary measures imposed as a consequence of attempt to deceive are: formal warning and suspension from participation in class and examination during a period of six months. The most common measure taken is a two month suspension from participation in class. The suspension is reported to the departments at Linköping University, others concerned within the University and The Swedish National Board of Student Aid (CSN). Suspension normally begins on the same day that the decision is made. Linköping University takes deceiving during laboratory work, written exercises, essays and oral examinations, equally seriously.
Last updated: 2020-06-08